Focused on usability – ECM becomes a daily routine
The mail client is the most frequently used daily tool at many workplaces. E-mail is also the common “transport highway” for documents to be filed in the central repository of Enterprise Content Management Systems. What is more natural than integrating ECM functionalities into the user interface of these mail clients?
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Basic Functionalities
Westernacher's Alfresco / Outlook integration allows easy access to all essential Alfresco functionalities in the Outlook 2000, 2003, 2007 and 2010 interface:
- Directory listings based on user rights
- Standard Alfresco functionalities available through context menus (Check-In, Check-Out, Copy, Move, Delete, etc.)
- Open and edit documents via WebDAV directly from the directory listing
- Store e-mails and/or attachments in the Alfresco Repository per drag & drop
- Attach documents (link or document attachment) from the Alfresco repository to e-mails per drag & drop
- Configurable search functions by metadata or in full-text mode
E-mail Archiving
Because of its flexible architecture and special functionalities, Westernacher's Alfresco / Outlook integration is perfectly suited for rule-based e-mail archiving:
- Store e-mails and/or attachments in the Alfresco repository
- Enter metadata during archiving
- Replace original e-mail messages on Exchange server with link to respective archived e-mail in the Alfresco repository (stubbing)
- Use all original Outlook rules for automated e-mail archiving
- Customized e-mail display in Alfresco SHARE document library
- Mail filter provisioning (today, yesterday, last week) in Alfresco SHARE
- Store e-mails in the original format for later revisions and editing (forwarding, etc.)
NEW: Full workflow functionality in Microsoft's Outlook client
- Display all active workflows and tasks
- Start new workflows from your Outlook user interface
- Access to workflow metadata
- Display workflow history
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